Event Power Distribution & Management

Session Overview: Event Power Distribution & Management

Conducted by: Vaibhav Kapoor

Director – Third Wave Services

(Specialists in Temporary Electrical & Water Distribution for Events, Trade Fairs, Camp Sites & Emergency Relief Operations)

Session Overview

Power failure is one of the biggest and most visible risks at any event. From stage shutdowns and AV failures to fire hazards and equipment damage, poor power planning can collapse even the most well-designed event.

This exclusive online session is designed to give event managers, production heads, and technical teams deep, practical knowledge of temporary power distribution and electrical management for events—from planning loads on paper to executing flawless on-ground distribution.

Led by an industry expert who powers live events, exhibitions, relief camps, and high-pressure environments, this masterclass focuses on real-world execution, safety, and reliability.

🎯 What You Will Learn

1. Basics of Event Power Planning

1. Understanding power vs load vs consumption
2. Single-phase & three-phase power explained simply
3. How event power requirements differ from permanent buildings
4. Common myths event managers believe about power

2. Load Calculation & Distribution Logic

1. Calculating load for stage, sound, lights, LED walls & stalls
2. Power zoning: Stage, FOH, back-of-house, exhibitors, catering
3. Balancing loads to avoid tripping & overheating
4. Generator sizing & redundancy planning

3. Temporary Electrical Infrastructure

1. Distribution boards (DBs), panels & cabling systems
2. Proper cable routing & protection
3. Earthing & grounding essentials
4. Temporary lighting & emergency power

4. Safety, Compliance & Risk Management

1. Electrical safety norms for events
2. Fire hazards & short-circuit prevention
3. Rain, outdoor & monsoon power planning
4. Inspection, testing & shutdown protocols

5. Power Management During Live Events

1. Managing fluctuating loads during shows
2. Handling last-minute power demands
3. Backup planning & failover systems
4. Coordination between AV, lighting & production teams

6. Working with Power Vendors

1. How to brief electrical vendors correctly
2. Reading BOQs & technical drawings
3. Costing logic for temporary power
4. Common mistakes event managers make with power planning

👥 Who Should Attend

1. Event Managers & Event Producers
2. Technical & Production Heads
3. Exhibition & Trade Fair Organizers
4. Wedding Planners handling large setups
5. AV, Lighting & Stage Professionals
6. Venue & Facility Managers
7. Government & Public Event Coordinators

⚠️ Why This Session is Critical

Power issues are high-risk, high-impact failures. This session ensures you:

1. Prevent blackouts & show stoppages
2. Protect expensive equipment & lives
3. Communicate effectively with technical teams
4. Plan power professionally—not by guesswork

🧠 About the Expert

Vaibhav Kapoor is the Director at Third Wave Services, a specialist company providing temporary electrical and water distribution solutions for events, trade fairs, camp sites, and emergency relief operations. With extensive on-ground experience in mission-critical environments, he brings unmatched clarity on how power is planned, distributed, and controlled during live events.

📅 Session Format

1. Online Live Learning Session
2. Practical load planning examples
3. Real case studies from events & exhibitions
4. Technical concepts explained in simple language
5. Interactive Q&A

✅ Key Takeaways

✔ Confident power planning for events

✔ Clear understanding of load & distribution

✔ Improved coordination with technical vendors

✔ Reduced electrical risk & failures

✔ Safer, smoother event execution